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Best Practices Design Application

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  • Human Resources

    1. Current and complete job descriptions are in place for all positions, including those filled by employees, contractors, volunteers and board members. Terms of employment for paid positions are in written form.
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        • 2. All paid staff and all board members have received written performance evaluations within the past twelve months.
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          • 3. A statement and goals addressing nondiscrimination, diversity and ADA accessibility (American Disabilities Act) has been adopted by the Board and is reviewed every three years.
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            • Governance

              4. The Board of Directors reviews the chorus' bylaws and other governing documents at least once every three years..
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              • 5. The Board of Directors meets at least four times per fiscal year and maintains written minutes for each board meeting.
              • 6. A written conflict-of-interest policy is signed by all board and staff members and compliance is strictly enforced.
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                • 7. A policy is in place describing the retention and destruction requirements for key governance, legal, audit and financial documents.
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                  • Financial Activity

                    8. The Board of Directors approves an operating budget prior to the beginning of each fiscal year and receives, at least quarterly, financial reports comparing actual to budgeted revenue and expenses.
                  • 9. IRS Form 990 is submitted on time annually after review by the Board of Directors.
                  • 10. The chorus operates in compliance with copyright laws:
                    1. All sheet music is purchased legally
                    2. Permissions have been obtained from the copyright holder for all unpublished musical arrangements
                    3. Performance royalties are paid to ASCAP, BMI and/or SOCAN as appropriate on a timely basis
                    4. Mechanical rights have been obtained for all audio recordings.
                    5. Synchronization rights have been obtained for all video recordings longer than 30 seconds
                  • 11. Board-approved written financial policies are in place covering the handling of cash and disbursement approval and contracting authority.
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