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Rocky Mountain Arts Association

Position: 

Executive Manager

Job Location: 

Denver, CO
USA

Closing Date: 
06/09/2017
Type of Position: 

Full-Time

Salary and Benefits: 

Negotiable, commensurate with experience

Description of Position Duties: 

Rocky Mountain Arts Association (RMAA) is seeking a dynamic individual to serve as the organization's full-time Executive Manager. For 35 years, RMAA's member choruses, The Denver Gay Men's Chorus (DGMC) and The Denver Women's Chorus (DWC), have been building community through music by entertaining, educating and inspiring audiences in Denver and along the Colorado Front Range. The Executive Manager will serve as primary contact for RMAA and, through frequent collaboration with the Board, will be responsible for ongoing management of the Association.

ESSENTIAL JOB FUNCTIONS

A. Administration

  1. Provides professional staffing for the Association.
  2. Manages day-to-day business activities.
  3. Oversees the fiscal activities of the Association including budgeting,reporting and auditing in collaboration with the RMAA Treasurer.
  4. Assures the filing of all legal and regulatory documents, including but not limited to, licensing and filing of all tax documents and reports.

B. Office

  1. Manages incoming communication for the Association, including phone and digital inquires and, when appropriate, directs communication to the Board Chair and Board of Directors.
  2. Manages all office functions related to daily operations, including cash transactions, mail, phone logs, payroll and employee time sheets.
  3. Stores the Association's records using a Board-approved Records Retention Policy.
  4. Supervises office personnel and volunteers.
  5. Implements personnel policies as directed by the Board of Directors
  6. Maintains familiarity with accounts in QuickBooks, Donor Perfect, Vendini, Groupanizer, Authorize.Net II, and any additional software necessary for the operation of the Association.

C. Membership and Programs

  1. Responds to membership and program inquires and reports this information to the Chorus Council Presidents or his/her designees.
  2. Ensures ongoing maintenance of current records of all chorus members and monitors Groupanizer rosters through communication with the Chorus Council Presidents and/or designees.

D. RMAA Chorus Concerts and Events

  1. Maintains an annual calendar of Association events.
  2. Assists, as directed, in securing meeting spaces, performance venues and/or hotel accommodations and submits the necessary information from the Chorus Council Presidents, Artistic Staffs, and/or Board of Directors for review and approval.
  3. Negotiates, as needed, agreements for performance venues, transportation, speakers, guest artists and meeting facilities.
  4. Works collaboratively with the RMAA Marketing Team to promote ticket sales, donations and advertising for concerts.
  5. Works collaboratively with the Artistic Staffs to develop and implement a season subscription for RMAA concerts for both choruses.
  6. Works collaboratively with the Artistic Directors to implement educational outreach tours.
  7. Facilitates opportunities for interaction between DGMC and DWC chorus members through social, charitable and artistic events.

E. Board Meetings

  1. Participates in all Board meetings and assumes responsibilities for arranging meeting facilities and telecommunications.
  2. Advises the Board on matters such as insurance, finances, IRS regulations, legal issues, compliance and membership status.
  3. Meets with Board members, as needed, to discuss Association matters.
  4. Works collaboratively with the Board Chair to develop meeting agendas and to distribute meeting information in a timely manner.
  5. Assists the Board Secretary with the preparation and distribution of meeting minutes.
  6. Works collaboratively with the RMAA Executive Committee to prepare the RMAA Annual Report and to plan the Association's Annual Meeting.

F. External Relations

  1. Serves as day-to-day spokesperson for RMAA, assuring proper representation of the Association to the community.
  2. Develops and maintains contacts with other nonprofits and organizations serving the LGBTQ community.
  3. Identifies potential grant funding sources and works with the Board of Directors to develop grant strategies, manage grant applications and assures that grant applications are accurate and submitted in a timely manner.
  4. Maintains the donor database and insures that donors receive timely recognition via letters and email.
  5. Works collaboratively with the Board to develop relationships with major donors and, with direction from the Board, assumes primary responsibility for fundraising activities with major donors.
  6. Works collaboratively with the RMAA Board to develop corporate sponsorships and assumes responsibility for tracking the requirements of corporate sponsors.
  7. Works collaboratively with the RMAA Board to develop and execute the Board's fundraising activities.
  8. Accepts responsibility to raise a specific amount of new funds for the Association each fiscal year, as determined by the RMAA Executive Committee at the commencement of the EM's employment contract.
Description of Position Qualifications: 

EDUCATION AND EXPERIENCE

  1. Bachelor's Degree required
  2. Minimum of five years of experience in a senior management position
  3. Nonprofit experience, especially in the performing arts, is strongly preferred

KNOWLEDGE, SKILLS AND ABILITIES

  1. Knowledge of human services, finance, personnel management, fundraising, planning, evaluation and governance.
  2. Skill at operating office equipment, including computers and tablets, fax machines, photocopiers and telephones.
  3. Knowledge of, and experience with, software programs for word processing, data collection and tracking, and budget management.
  4. Excellent oral and written communication skills.
  5. Skill at delivering formal presentations to groups.
  6. Ability to travel.
  7. Ability to maintain a flexible work schedule.
  8. Proficiency in spoken and written English.
  9. Ability to communicate with diverse audiences.
  10. Ability to organize and prioritize multiple responsibilities simultaneously and with minimal direction.
  11. Ability to ensure accuracy and clarity of data management and reporting.
  12. Knowledge of the LGBTQ community.
  13. Knowledge of the performing arts.

PHYSICAL REQUIREMENTS (ACTIVITY AND PERCENTAGE OF WORK TIME)

  1. Seeing: must be able to read computer screens and printed documents (100%)
  2. Hearing: must be able to hear well enough to communicate effectively with employees, volunteers and patrons (100%)
  3. Standing/walking: (25%)
  4. Climbing/stooping/kneeling: (25%)
  5. Lifting/Pulling/Pushing: (25%)
  6. Fingering/Grasping/Feeling: must be able to write, type and use telephones, computers and other electronic devices (100%)
Information Required to Apply: 

Application deadline: June 9th at 5 pm MST

Starting date: August 1, 2017

Interested individuals should should submit a cover letter, resume and a minimum of three letters of reference.

Other Information: 

Rocky Mountain Arts Association is an equal opportunity employer and does not discriminate on the basis of race, color, ethnicity, religion, national origin, age, ability, political affiliation, sex, sexual orientation, gender identity and expression, or marital, parental or military status.

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